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Staff Opportunity: Financial/Administrative Associate

The Berkman Center is looking for a smart and savvy and Financial/Administrative Associate to join our core team and contribute to our Law Lab project.  Like with all of our positions, we're looking for sharp, self-starting, and up-to-the-challenge candidates to work in our fun-loving and always exciting Center.

Details are below, and you can find and apply for the position at http://jobs.harvard.edu/jobs/summ_req?in_post_id=41783.  Please note that all applications must be submitted through the Harvard HR website, feel free to be in touch with any questions about the position, and send along to anyone you think would have interest.

Also, the Berkman Center is hosting our fall Open House on Tuesday September 8th at 7:00p.m. (location at HLS TBD).  Please join us to learn about the Center's upcoming year and additional ways to get involved!

Duties And Responsibilities:
Reporting to the Administrative Manager, the Financial/Administrative Associate uses university and department financial and reporting systems to provide financial administrative support for the Berkman Center, and serves as the lead administrator to the Legal Lab, a Berkman project. Coordinates the accounts payable function of the center, reviews vendor invoices and statements before processing for payment, and resolves vendor questions and disputes. Handles all reimbursements for the center's staff, faculty and fellows. Reconciles all expenditures on department purchasing cards. Advises and trains Berkman community in the processing of invoices, purchasing card transactions and travel reimbursements. Establishes vendors, codes and processes invoices, and submits to the University for payment. Responsible for temp and student payroll including setting up research assistants in the payroll system, entering weekly hours and coordinating with the human resources office on policies and procedures. Provides administrative support to the Law Lab, one of Berkman's projects, performing multiple office duties such as managing calendars, making travel arrangements, ordering supplies, organizing meetings, and otherwise helping the project to function effectively. May on occasion provide assistance to the office manager greeting visitors and answering the phone.

Basic Qualifications:
1+ years of experience in financial administrative support required. Attention to detail and ability to meet deadlines efficiently a must. Comfort with numbers, financial software, and basic office technologies required.

Additional Qualifications:
Bachelor's Degree preferred. Experience planning travel and events valuable. Ability to work with many different constituencies, including faculty, students, vendors, and other departments at Harvard. Excellent communication skills. Desire to work in a dynamic, fast-paced, entrepreneurial environment. Experience working with Oracle and PeopleSoft applications and/or familiarity with Harvard financial systems a plus.

If you have any questions about this position, please feel free to contact Berkman's community coordinator Becca Tabasky.


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