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November 3, 1999 Los Angeles, California ICANN Open Meetings ICANN Board Meeting I. Welcome – Dyson A. Cohen: Incredible accomplishment by original Board facing difficult challenges. If years ahead are productive and relatively easier for us, it’s thanks to their efforts. II. Proposed NSI/DoC/ICANN Agreements A. Dyson: What’s the status? Better now or later? B. Sims: Let’s do housekeeping first. Presentation will be better with a few minutes of preparation. III. Dates and Locations of Meetings in 2000: Roberts A. March 7-9. At least one of the new Board Members not here today can’t be there in March either. Move forward or backward by a week to suit? To a different location? Have to be careful accommodate everyone’s schedules – and a bigger challenge now. B. Week preceding (February 29-March 3, especially 1&2)? Wong and Dyson cannot. Week following (15&16)? Dyson and Murai. 8&9? Everyone present is OK for that week. So Board Members present can make the original schedule; need to check with those not present. C. Abril i Abril: Middle of the week more likely to have agenda conflicts. Bad for family life, but only a few times a year. Also a cost-savings for at least certain flights. 1. Roberts: Tradeoffs. Affiliated bodies wish to work around main meetings. 2. Conrades: Suggest keep dates as they are. To change these dates at the last minute would be a mistake. D. Roberts: Staff will proceed on the basis of the 7-9 previously agreed. Will attempt to connect Cerf in some way, perhaps electronically. E. Crew: July meeting? 1. Roberts: Planning tied to INET conference in Yokahama. Propose July 15 & 16. 2. Pisanty: Hard to attend the weekend before INET because regional workshops take place before. Time difference traveling would make it even harder. Perhaps better to meet after INET? 3. Roberts: Happy to consider as much. Our agreement with INET was that we would not schedule on top of their conference. They run through noon of Friday the 21st. The weekend of the 22nd? Saturday and Sunday the 22nd and 23rd of July? Preference between the two? • Conrades: Thought there was a reason to schedule it as we did. To avoid overlay with INET. Other reasons also? • Murai: Originally discussed Sunday-Monday timeframe but that conflicted with ISOC Board Meeting. Have to decide now in order to get room allocation. • Roberts: Unlikely that anyone would stay afterwards, but we might attract people before. So keep prior dates of Saturday and Sunday before, the 15th and 16th? F. Kraaijenbrink: Possibilities in September/October for Annual Meeting? Might be best to have it earlier given expiration of agreements and other expected agenda items? 1. Wilson: Not enough time between July and September to do work to provide something to meet about? 2. Crew: More time to select At-Large Directors would be helpful. 3. Roberts: There will be vacancies in positions for At-Large Board at end of September. Suggest we schedule a meeting in September. 4. Abril i Abril: Last week in September? 5. Wong: 27th and 28th? 6. Roberts: May not be here in LA. 7. Abril i Abril: Have to plan two meetings after July. DNSO MoU and other agreements create deadlines in October. 8. Agreed on September 27-28. 9. Roberts: No decision yet on three or four meetings. 10. Dyson: Board meetings by phone when necessary. 11. Abril i Abril: Where is the March meeting to take place? 12. McLaughlin: Suggestions / offers solicited for Africa meeting places. IV. Other Matters [documents read by McLaughlin] A. Annual Election of Officers 1. Dyson as Chairman of the Board • Dyson: Should it say when I have to resign? • McLaughlin: Operates automatically when you lose your spot on the board. 2. Wong as Vice-Chairman of the Board . 3. Executive Committee: Chairman plus other Members, Wong, Pisanty, Kraaijenbrink, Roberts. Will have and may exercise all powers of the Board including financial matters. Will keep written record of actions taken. • Such a committee already created, but previously this was made “interim.” • Any decision made by the Executive Committee can be reviewed by full Board at next meeting. • Wilson: Need to say “subject to subsequent approval by full board” or something similar. • Touton: Certain things are beyond the scope of Executive Committee – changing bylaws, etc. But CONTACT INFORMATION For additional technical information, please contact: Ben Edelman and John Wilbanks |